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Teacher Evaluation Record Program
Multiple Evaluators
The Teacher Evaluation Record Program was originally intended to be
completed by one evaluator or by using a network server. However, if more then
one administrator evaluates a teacher, this becomes problematic if each
evaluator completes the forms using different computers. The
following procedures can be used to update the Teacher Evaluation Record
Program for an educator if it is completed by more than one evaluator
and the program is not accessible on a server or exists on each
evaluator's desktop.
First Step: Make a back-up of your evaluation files and
store them on a separate disk (USB, CD, etc.)
 Video showing
how to back-up files
Procedure for placing a teacher's Teacher Evaluation Record
Program into one Workbook file so that the instrument scores can be
electronically transferred to the ESR spreadsheet part of the program.
- This process uses a copy and paste approach and is the
easiest if the master record file for the teacher has data and you
want to move an external spreadsheet also populated with data to it.
- You will need to have all workbooks for that teacher open (name
of files should be different)
- You will need to "unprotect" the instrument spreadsheets in
questions (e.g., Observation 2, Interview, etc.). After you
unprotect the sheets and copy the information, you should protect
the sheets again.
- You must highlight and copy the whole spreadsheet instrument
that contains the data
- You must paste the copy into the master file exactly as it
appears - make sure the sheets are comparable.
- You should NOT use the "edit", "Move or Copy" spreadsheet
command (this will affect the formulas). Using this command is
another method that can be used and instructions on this method will
be posted shortly.
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